The Hidden Features of Microsoft 365

Did you know that Microsoft 365 contains hidden features? If this is news to you, you’re not alone. Microsoft Office 365 does in fact house unique features that many people don’t know about.

We’re going to share with you these handy hidden gems so that you’re sure to have maximum Microsoft Office 365 support.

What is Microsoft Office 365?

Microsoft Office 365 builds on the previous Microsoft Office versions. As such, it can provide the best software to get the job done. Microsoft Office 365 has many excellent features in its applications that can save you time and effort, which is the real reason for the success of Office 365.

Some of these features are not always widely known, so we collected some of our favourite features that we use every day to help you with your business’s workload.

Hidden PowerPoint Laser

If you are about to start a PowerPoint presentation and realize that you didn’t bring along your laser pointer, PowerPoint has a feature that allows you to turn your cursor into a laser. It’s actually a red dot, but it serves its purpose well.

To use this hidden feature, follow the steps below:

- Launch PowerPoint.

- Click on Open Other Presentation.
- Select the file you want to open.
- Click on the Slide Show located at the bottom of the window. It resembles a projector.
- On your keyboard, hold down the Ctrl button.
- Lastly, click on and hold down the left mouse button.

Your mouse cursor is now a laser pointer. Aim the red dot and move it around your presentation just like you would a laser pointer. This will help you keep your colleagues engaged.

Edit PDF Text

This is one that confounds many people, as they don’t know that there’s a way to manipulate and edit the text in PDF files. But we have the solution that allows you to do just that.

Here's how:

1. Launch Word.
2. Click on Open Other Documents.
3. Next, double-click on the PDF you want to open.
4. Select OK.
5. Edit the PDF as you wish.
6. Click OK. Make any changes to the PDF.
7. At the top left corner, click on the disk icon to save your file.
8. Choose Save as.
9. Select the type of file you want to save the PDF as.
10. Choose Save.

Now you can freely edit PDFs in Microsoft Word with ease. This will save you time from having to cycle back and forth between other software that you typically use to edit PDFs.

Password Protect Your OneNote Files

If you share your OneNote notebook with other people, you sometimes want to keep certain information private. You can add password protection to selected parts of OneNote notebooks.

Follow these steps to create a new notebook in OneNote with password protection:

1. To start, launch OneNote.
2. Select File.
3. Choose New.
4. Select the field for Notebook Name.
5. Choose a name and type it in.
6. Click on Create Notebook.
7. Type content you’d like to password-protect.
8. Right-click the tab for New Section 1.
9. On This Section, Select Password Protect.
10. Choose Set Password.
11. Next, type in the password you want, and on your keyboard, click Tab.
12. Confirm your new password by retyping it.
13. Select OK.
14. Choose Lock All if you wish to lock sections of your new password-protected notebook.

It’s important to mention that if you forget your password, there aren’t any backup options. If this happens to you and you need Microsoft Office 365 Business Support, contact Powernet for Office 365 support Australia.

Access Your Protected Notebook

Now that you have passwords set for your OneNote notebook, it’s important to know what you need to do in order to access them.

1. To begin, launch OneNote.
2. Select File.
3. Choose Open.
4. Select the file you wish to open.
5. In the section, click or press Enter. This will initiate the unlocking process.
6. Type in your password.
7. Select OK.

Every time you wish to access your password-protected notebook, simply follow the above steps to open them.

Turn Handwriting to Text on in OneNote

Many people use OneNote’s handwriting tool to make quick notes. However, it can be time-consuming to type your notes into text. Fortunately, you no longer have to go through this laborious process. By following these steps, you can quickly and easily convert your written notes to text and save time and effort.

1. Launch OneNote.
2. Select File.
3. Choose New.
4. Select the field for Notebook Name.
5. Type in a name.
6. Choose Create Notebook.
7. Select Draw.
8. Choose the drawing tool you wish to use.
9. Select and hold with your mouse to draw.
10. Right-click on the drawn text.
11. Choose Convert Ink.
12. Select the Ink to Text option.

Admittedly, it’s not the most profound method, but it will certainly cut down on the time it usually takes to translate your handwritten notes into text format. Now you can compile handy Word documents based on the notes you’ve taken to streamline your productivity.

Get Quick Help

It’s not uncommon to get stuck in Microsoft Office 365. But you don’t have to stay stuck long because help is just a few clicks away.

1. First, open Office 365.
2. Choose Blank document.
3. Select the field with the lightbulb (Tell me what to do).
4. Type in a question or the problem you’re having.
5. Using the new dropdown menu, simply choose the solution to your query.

Expert Microsoft Office 365 Support

At Powernet, we specialise in connecting our clients with the support they need to increase productivity. From Cybersecurity Audits and Assessments to Cloud-based support, you can count on our expertise to guide you and your team to success.

No matter where you are in Australia, we have services available to ensure that you get the help you need in your business. Call the corresponding numbers below to speak with a member of our team to discuss your options.

Microsoft Office 365 Support Melbourne

+61 3 9927 6000
IT Support Melbourne

Microsoft Office 365 Support Sydney

+61 2 8214 8855
IT Support Sydney

Microsoft Office 365 Support Brisbane

+61 7 3137 1313
IT Support Brisbane